Traveler Information and Conditions
Airlines have limited lost baggage liability and few medical plans cover overseas emergencies. Therefore travel insurance is a good buy that will assure you of a trouble free vacation. Check with your insurance company. If additional, coverage is advisable. We highly recommend travel and cancellation insurance.
A valid passport is required of U.S. citizens for all travel outside the United States.
Our tours are priced per person, double occupancy. There will be a single supplement charge based on availability. However, by choosing to share a room with another "single" you have the advantage of making a small savings and the pleasure that this companionship offers. If you are traveling on your own, we will do our best to find someone of similar preferences. When a roommate cannot be found, a supplement will be required at time of final payment.
Your reservation is complete when Run Italy, Ltd has received the signed booking form or telephone reservation accompanied by the appropriate deposit, and has sent you an invoice confirming your travel arrangements. We reserve the right to correct an error in an advertised price until your account is paid in full.
Pricing and Surcharges
Package prices are per person, double occupancy. These prices do not include airfare. The reason for this is to offer you maximum flexibility. Run Italy, Ltd. is not a travel agency, but a Tour Operator specializing in the Marathon & Tours in Italy.
Price is guaranteed at time of full payment. The price of your Run Italy tour includes a number of elements that together make up a "package". We regret that we are unable to make any refund related to the cost of any individual element, such as an included excursion, or meals, that you choose not to take. Any deviation from the set package will incur a $100 fee.
Please note we will hold the prices for as long as possible. Unfortunately we are seeing currency fluctuations between the Dollar and the Euro. We try to absorb small currency fluctuations. However, if there is a larger fluctuation we may be forced to ask for surcharges. Surcharges if necessary will be activated 60 days before departure.
Payments and Deposits
Please send all correspondence, deposits, payments and registration to Run Italy, Ltd, 326 South Glencoe Street, Denver CO 80246, USA or payments through PayPal.
Please make all deposits and payments payable to: Run Italy, Ltd., Escrow Account.
A completed registration form and a deposit of $500 per person are required at the time of booking.
Full payment is due within 90 days prior to departure, or your reservation could be cancelled and your deposit forfeited. In the unlikely event that minimum registration is not achieved, your choice of a full refund or monies can be applied towards your chosen future Run Italy tour Package (i.e. Rome Marathon 2014, or Florence 2014, etc.).
Normally, we close reservations for our tours 70 days prior to departure. We do, however, try to accommodate late bookings when space is available, on a first come, first served basis. Before making a late reservation, be sure to check for space availability with us by calling Run Italy, Ltd. Any tour that is booked within 70 days of departure requires payment in full by certified check, money order or credit card and mailed by overnight courier.
If you wish to cancel your trip, the following cancellation fees apply with written notice in our office:
- Between 310 to 210 days before departure; cancellation fee of $300 applies.
- Between 210 to 90 days before departure; cancellation fee of $500 applies.
- Between 90 to 80 days cancellation fee is 50% of the total price.
- After 80 days prior departure; no refunds
We highly recommend purchase of cancellation insurance to protect you from these charges if a medical emergency occurs, etc.
Not Included in the Tour Price
Items of a personal nature, alcoholic beverages and soft drinks, tips for guides and drivers, gratuities for hotels, etc.; taxis, and lunch & dinner except when specified on tours.
Travel and services are subject only to the terms and conditions under which such accommodations, services, and transportation are offered or provided, and Run Italy, Ltd, and their respective employees, agents, representatives, and assigns, accept no responsibility and liability therefore, Run Italy, Ltd. is not liable for any injury, damage, loss, accident, delay, or irregularity which may be caused by the defect of any vehicle or the negligence or default of any company or person engaged in carrying out or performing any of the services involved. Additionally, responsibility is not accepted for losses or expenses due to sickness, weather, strikes, wars, or other such causes. All services and accommodations are subject to the laws of the country in which they are provided. Run Italy, Ltd. reserves the right to make changes in the published itinerary whenever, in their sole judgment, conditions warrant, or if they deem it necessary for any reason and/or for the comfort, convenience or safety of the tour. It is the responsibility of the participant(s) at all times to follow up on any current changes that may be updated anywhere on the Run Italy, Ltd. website by Run Italy, Ltd. at anytime on any further details related to chosen marathon(s) and tour(s) in case of cancellations and/or re-scheduling of tour package(s). Run Italy, Ltd. reserves the right to withdraw without any penalty any tour announced at anytime. Run Italy, Ltd. reserves the right to decline to accept any person as a member of the tour, or to require any participant to withdraw from the tour at any time, when such actions are determined by the tour director to be in the best interest of the health, safety, and general welfare of the tour group or of the individual participant. Run Italy, Ltd. does not accept liability for any carrier's cancellation penalty incurred by the purchase of a refundable domestic ticket to the tour departure city and return. Baggage and personal effects are the sole responsibility of the owner at all times. As a condition to participating on the designated tour(s), each participant must agree to, and sign, the responsibility statement on the enclosed booking form. I give my permission for Run Italy, Ltd. to use my name and picture for publicity purposes.
Run Italy, Ltd. only assists runners in making arrangements to participate in the marathons and accepts no responsibility for the actual organization of the marathon. Marathon participants certify that that they are physically fit and have sufficiently trained for the competition to run the Marathon and assume the risks incidental to such participation. This releases and forever discharges Run Italy, Ltd. from all liabilities, claims, actions, damages, costs, or expenses of any nature arising out of or in any way connected with participation in the chosen marathon and/or tour(s) package(s).